💳 Loans & Owner Advances
Track all shareholder loans, owner draws, and intercompany advances · Updated from reconciliation data
Company Owes Grant
$987,509.01
BofA 7874 personal payments to company · verified
Reduces Grant's Balance
TBD
Personal charges + repayments · pending tagging
Net — Owed TO Grant
$987,509.01
No repayments recorded yet
Aaron / KTTK + Amex Balance
$1,100,444.81
$714K opening + $385K Amex payments + $956 biz charges
WC → Grant Loan Outstanding
$1,500,000.00
White Cloud SL issued 05/22/2026 · pays off amounts owed
WC → Aaron Loan Outstanding
$1,500,000.00
White Cloud SL issued 05/22/2026 · pays off amounts owed
⚠️ Note: Grant's balance ($987,509) is verified from BofA 7874 bank statements. Aaron's balance ($1,100,444.81) includes opening KTTK balance + all Amex AutoPay payments Nov 2024–Apr 2026. On 05/22/2026, White Cloud SL issued a $1.5M loan to each owner — these pay off the amounts owed and create outstanding loan receivables on White Cloud's balance sheet. Both will be posted as formal journal entries by Joann.
Grant Lidster
Founder · White Cloud / Wohler / KTTK
$987,509.01
Grant paid $987,509 from his personal BofA 7874 checking account to fund company operations (Amex bills, Citi, direct expenses). That is the loan. Business charges on cards are what the loan was for — not a separate calculation.
BofA 7874 → Amex payments (54)
+$641,151
BofA 7874 → Citi 2168 (19)
+$85,647
BofA 7874 → BofA 7520 CC (15)
+$34,459
BofA 7874 → Direct expenses (~70)
+$226,252
Personal charges (reduces balance)
− TBD
Repayments from company
− $0 (none yet)
Net owed to Grant
$987,509.01
White Cloud SL → Grant / Logan Lidster
Shareholder Loan · Issued 05/22/2026
$1,500,000.00
White Cloud SL loaned $1,500,000 to Grant/Logan Lidster on 05/22/2026. This pays off and replaces the amounts the company owed Grant, with the remaining balance becoming an outstanding promissory note. WC records this as a Loan Receivable (asset). Grant records this as a Loan Payable (liability).
Loan issued by White Cloud SL
$1,500,000.00
Payoff of amounts owed to Grant
~$987,509
Net new cash to Grant
~$512,491
Repayments received
$0 (outstanding)
Outstanding loan balance
$1,500,000.00
⚠️ Requires promissory note · AFR interest rate
Logan Lidster
Sole Member · Wohler Chemical LLC
$100,000
Reported $100K cash loan from Logan to Wohler Chemical. Needs journal entry in Wohler QB to record as Loan Payable — Logan Lidster.
Cash transferred in
+$100,000
Repayments to date
−$0 (unconfirmed)
Outstanding balance
$100,000
Aaron Stubblefield / KTTK
Co-Founder · Wohler Chemical / KTTK Holdings
$1,100,444.81
Aaron's loan account includes his KTTK opening balance + all Amex Platinum AutoPay payments (Nov 2024 – Apr 2026) which were paid from his personal bank account. Each payment = a loan to the company.
Opening balance 12/31/2024 (KTTK)
+$714,421
Amex AutoPay payments (19 months)
+$385,067
Business charges on personal card (18)
+$957
Repayments from company
− $0 (none yet)
Confirmed balance owed to Aaron
$1,100,444.81
White Cloud SL → Aaron Stubblefield
Shareholder Loan · Issued 05/22/2026
$1,500,000.00
White Cloud SL loaned $1,500,000 to Aaron Stubblefield on 05/22/2026. This pays off and replaces the amounts the company owed Aaron, with the remaining balance becoming an outstanding promissory note. WC records this as a Loan Receivable (asset). Aaron records this as a Loan Payable (liability).
Loan issued by White Cloud SL
$1,500,000.00
Payoff of amounts owed to Aaron
~$1,100,445
Net new cash to Aaron
~$399,555
Repayments received
$0 (outstanding)
Outstanding loan balance
$1,500,000.00
⚠️ Requires promissory note · AFR interest rate
WC → Wohler Transfer
Intercompany · Classification Pending
$400,000
$400K transferred from White Cloud to Wohler in May 2025. Needs Logan/CPA to classify: Management Fee (expense), Intercompany Loan (liability), or Capital Contribution.
Option A: Management Fee
WC Expense / Wohler Revenue
Option B: Intercompany Loan
WC Asset / Wohler Liability
Option C: Capital Contribution
WC Equity / Wohler Equity
Grant's Loan to the Company: $987,509.01
Grant funded company operations entirely from his personal BofA 7874 checking account. That $987,509 is what he loaned the company — the fact that it went to pay Amex bills, Citi, or direct expenses is irrelevant to the balance. The business charges on those cards are why he loaned the money.
What reduces the balance: (1) Personal charges on Grant's cards that the company paid — Grant consumed company funds personally. (2) Any direct payment the company sends back to Grant.
See Grant's Cards & Loan Tracker for the full chronological ledger.
Grant funded company operations entirely from his personal BofA 7874 checking account. That $987,509 is what he loaned the company — the fact that it went to pay Amex bills, Citi, or direct expenses is irrelevant to the balance. The business charges on those cards are why he loaned the money.
What reduces the balance: (1) Personal charges on Grant's cards that the company paid — Grant consumed company funds personally. (2) Any direct payment the company sends back to Grant.
See Grant's Cards & Loan Tracker for the full chronological ledger.
💳 How Grant Loaned the Company $987,509
BofA 7874 personal checking — verified outflows only
| Payment Type | Count | Amount | Notes |
|---|---|---|---|
| BofA 7874 → Amex statement payments | 54 | $641,151.43 | Personal Amex (24002, 71009, 81001) — Nov 2024 through Apr 2026 |
| BofA 7874 → Citi 2168 payments | 19 | $85,647.10 | Jeanine Aragon card, paid from Grant's personal account |
| BofA 7874 → BofA 7520 CC payments | 15 | $34,458.88 | BofA 7520 credit card statement paid monthly from 7874 |
| BofA 7874 → Direct expenses | ~70 | $226,251.60 | Biolabs rent, Starlink, Haven Counseling, Lab Alley, Stradling legal, supplies |
| TOTAL LOANED TO COMPANY | 158+ | $987,509.01 | Company owes Grant this amount (net of any repayments) |
↓ What Reduces the Balance
Personal charges Grant put on cards (company paid) + direct repayments from company to Grant
| Reduction Type | Amount | Status | Notes |
|---|---|---|---|
| Personal charges on Grant's cards (company-paid portion) | TBD | Needs Tagging | Go through card transactions, tag personal charges — each one reduces loan balance |
| Direct repayments from company to Grant | $0.00 | None recorded yet | Add to GRANT_REPAYMENTS array in grantcards.html when company pays Grant back |
| TOTAL REDUCTIONS | TBD | Pending personal charge tagging | |
📊 Net Balance Summary
Current position — company owes Grant
Current Balance (no repayments recorded yet):
Total loaned (BofA 7874 outflows)+$987,509.01
Personal charges reducing balance- TBD
Repayments from company to Grant- $0.00
NET — Company Owes Grant$987,509.01+
⚠️ Amex 52004 is a COMPANY card (Logan/Jeanine) — those charges are NOT included in Grant's loan balance.
See Grant's Cards & Loan Tracker for the full chronological ledger with running balance.
See Grant's Cards & Loan Tracker for the full chronological ledger with running balance.
⚠️ Action Required (Task T009): Aaron needs to confirm the $100K loan details — date, terms, interest rate, and whether it came from Aaron personally or from KTTK Holdings. This affects which QB entity records the liability.
Aaron / KTTK Shareholder Loan — $100,000
Reported cash loan to Wohler Chemical · Pending confirmation
| Item | Details | Status |
|---|---|---|
| Loan Amount | $100,000 | To Confirm |
| Lender | Aaron Stubblefield OR KTTK Holdings, Inc. | To Confirm |
| Borrower | Wohler Chemical LLC | ✅ Known |
| Date of Transfer | Unknown — Aaron to confirm | To Confirm |
| Interest Rate | Unknown — 0% or market rate? | To Confirm |
| Repayment Terms | Unknown | To Confirm |
| QB Account (Wohler) | Loan Payable — KTTK Holdings (2110) — needs to be created | Not Created |
Journal Entry to Record (once confirmed):
DR Bank — Wohler BMO Checking (1010)$100,000
CR Loan Payable — KTTK Holdings (2110)$100,000
Use actual date of bank deposit. If Aaron personally (not KTTK), use "Loan Payable — Aaron Stubblefield".
If WC makes a payment that reduces this loan:
DR Loan Payable — KTTK Holdings (2110)$X
CR Bank — BMO WC Checking (1010)$X
Each payment reduces the outstanding loan balance. Run a report on account 2110 to see current balance.
Aaron Business Expenses (Wohler Amex 1008 + KTTK Amex 2004)
Aaron's company card charges from previous statements
Aaron's charges are on the Wohler Amex 1008 and KTTK Amex 2004 cards — these are company cards, so all charges are business expenses directly. They are tracked in the company cards section. No reimbursement calculation needed unless personal charges are identified.
Intercompany Transfers — Needs Classification
All known transfers between related entities
| From | To | Amount | Date / Period | Classification Options | Status |
|---|---|---|---|---|---|
| White Cloud | Wohler Chemical | $400,000 | May 2025 | Management Fee? Intercompany Loan? Capital Contribution? | ⏳ Ask Logan / CPA |
| Wohler Chemical | Cell Wellness | $120,000 | 2025 | Intercompany Loan | ✅ Documented |
| KTTK Holdings | Coronado St | $84,000 | 2025–2026 | Rent Payments | ✅ Documented |
| Wohler | Foundational Brands | $30,400 | May 2025 | Unknown — ask Logan | ⏳ T019 Open Task |
$400K WC → Wohler: The Three Options
How your CPA classifies this determines tax treatment for both entities
Option A: Management Fee
WC pays Wohler for management/operational services. Taxable income to Wohler. Tax deductible for WC.
DR Management Fee Expense (WC)
CR Revenue — Management Fee (Wohler)
Option B: Intercompany Loan
WC lends $400K to Wohler. Not taxable. Wohler must repay. Both entities record on balance sheet.
DR Due from Wohler (WC asset)
CR Loan Payable — WC (Wohler liability)
Option C: Capital Contribution
WC contributes capital to Wohler. Increases Wohler equity. No repayment needed. Non-taxable.
DR Distribution / Investment (WC)
CR Member Capital — WC (Wohler equity)
📚 Loan Accounting Reference Guide
Why This Matters: The IRS requires that shareholder loans be documented and at arm's-length interest rates. If undocumented, the IRS can reclassify them as taxable income or dividends. Make sure each loan has a promissory note with a reasonable interest rate (at least the AFR — Applicable Federal Rate).
| Scenario | Who Paid | QB Entity | Debit | Credit |
|---|---|---|---|---|
| Grant paid biz expense on personal card | Grant (personal) | WC or Wohler | Appropriate Expense (6xxx) | Loan Payable — Grant (2100) |
| WC reimburses Grant via ACH/check | WC | WC | Loan Payable — Grant (2100) | Bank — BMO WC (1010) |
| Grant used company Amex for personal expense | Company | WC or Wohler | Due from Owner — Grant (1500) | Bank / Amex Payable |
| Grant repays personal expense to company | Grant | WC | Bank (1010) | Due from Owner — Grant (1500) |
| Logan lends $100K cash to Wohler | Logan (personal) | Wohler | Bank — Wohler BMO (1010) | Loan Payable — Logan (2105) |
| Wohler repays Logan's loan | Wohler | Wohler | Loan Payable — Logan (2105) | Bank — Wohler BMO (1010) |
| Aaron/KTTK lends $100K cash to Wohler | Aaron/KTTK | Wohler | Bank — Wohler BMO (1010) | Loan Payable — KTTK (2110) |
| Wohler repays Aaron/KTTK loan | Wohler | Wohler | Loan Payable — KTTK (2110) | Bank — Wohler BMO (1010) |
🏦 Chart of Accounts — Recommended Loan Accounts to Add
Add these accounts to each entity's QB file where applicable:
| Account # | Account Name | Type | Entity | Purpose |
|---|---|---|---|---|
| 1500 | Due from Officer — Grant Lidster | Other Current Asset | WC, Wohler | Personal charges on company cards |
| 1510 | Due from Officer — Aaron Stubblefield | Other Current Asset | Wohler, KTTK | Personal charges on company cards |
| 2100 | Loan Payable — Grant Lidster | Other Current Liability | WC, Wohler | Business expenses Grant paid personally |
| 2105 | Loan Payable — Logan Lidster | Long Term Liability | Wohler | $100K cash loan from Logan |
| 2110 | Loan Payable — KTTK Holdings | Long Term Liability | Wohler | $100K cash loan from Aaron/KTTK |
| 1600 | Due from Wohler (Intercompany) | Other Current Asset | WC | If $400K transfer is classified as loan |
| 2200 | Due to White Cloud (Intercompany) | Other Current Liability | Wohler | If $400K transfer is classified as loan |